How to Write a Disciplinary Appeal Letter
Review all policies
Before beginning to write, you may be better off reviewing the company, school or university policies so you can better decide how to go about the appeal process. You don’t want your appeal to be rejected because it failed to comply with the contract agreement between you and the company or institution in question.
Addressing the letter
Make sure that you address the letter to the concerned party. This may be the HR department of your company or the disciplinary board of your school or college. If matters are beyond that level, you may want to contact the highest authority possible.
Intro
Make sure that you include business salutations such as Dear Sir, or the last name of the reader. In the opening paragraph, introduce yourself by mentioning your name, your designation etc. Start by requesting for a disciplinary appeal following the company or college’s decision to terminate or suspend you. Mention the date and details of the incident so that the reader can recall, or look into the matter.
Body
Begin by expressing your desire to be reinstated. Make sure that you use an apologetic tone, which will help the reader understand your current situation. If possible, talk about the reasons which you think will justify your stance and shed favorable light on your case. However, make sure that you do not offend the reader by being overly persuasive or arrogant. Clearly convey that you are not proud of what happened and are serious about not repeating the mistake in the future.
It is better to support your case by talking about your achievements at work or in school. If your performance has been above average or good, chances are that the management will be more sympathetic with your case.
Conclusion
In the final paragraph, express your displeasure with the whole incident, and offer to apologize to the other party in person, if you haven’t done that already. End by requesting the reader to review the decision and offer additional help or information. Thank the reader for taking the time to look into the matter.
Tips
– Read the letter thoroughly twice or thrice to ensure that the tone is polite and apologetic. If it doesn’t appear that you realize your mistake, the management will not be very sympathetic.
– Remain professional and avoid accusing anyone. Mention the facts and own your mistakes.
